MALLORY SQUARE SOCIAL LITES CLUB

MALLORY SQUARE SOCIAL-LITES CLUB

By Laws

Article I:   Mission Statement

It is the objective of this organization to promote neighborliness through planned group activities and social functions.

Article II:   Activities

This association will foster a positive social climate for all members with activities such as the following, but not limited to:

A.                Monthly General Membership Meetings

B.                Travel

C.                Theatre and Arts

D.                Socials

E.                Inter-Club Sports Competitions

F.                Card and Game Socials

G.               Ladies Club

H.               Men’s Coffee Hour

I.                   Walking Group

J.                Golf Leagues

K.               Red Hat Society

Article III:  Membership Dues and

Badges

A.        Membership shall be limited to the residents of Mallory Square.

B.        Annual dues will be for each Household Resident/Member and shall be determined by the Board of Directors.  Dues will be due and payable in January of each year before attending any Mallory Square Social-Lites event.  Dues are paid for each Calendar year.

C.        A permanent magnetic name badge for each member is required and MUST be purchased by members. This is a one-time-only charge, (unless lost – in which case member(s) must purchase a replacement badge), and a year-change-sticker will be affixed to the badge for each following year when dues are paid.

D.        Changes in dues may be rescinded if a majority of the membership so votes at a pre-announced membership meeting designated for this purpose.

E.        Members who have paid their annual dues shall be given first consideration to participate in events where limited space is available.  A “household of one” will be allowed to bring another person who will not be defined as a guest under this section.  Members will have first choice to sign up for any event.  After a cut-off date, guests will be admitted on a first-come-first-served basis.

Article IV.   Meetings

The following will apply to meetings:

A.        Notices for General/Social and Board meetings will be posted on the Mallory Square website at www.mallorysquaresocial-lites.com and/or www.villageofmallorysquare.com

B.     Board and General/Social Meetings will be held monthly. General/Social Meetings are usually on the fourth Thursday of each month. Board Meetings are usually on the Monday following each monthly Social Meeting unless the Board determines otherwise. Anyone requesting to attend a Board meeting for a specific purpose should submit a request in writing to the Recording Secretary.  Appropriate notice will be given of changes.

C.        Meetings are intended for the enjoyment of members and guests. Programs are permitted so long as they are in good taste, are not solicitous of money or political votes, but rather are for informational purposes. This does not preclude inviting persons to give presentations that will assist the board and general membership in making decisions for the good of the club and its members, nor does it preclude commercial entities from sponsoring club activities or events.

D.        Issues presented to general/social membership for a vote shall be decided by a simple majority of those members in attendance.

E.        All meetings will be conducted in accordance with standard rules of parliamentary procedure.

Article V.  The Board of Directors’ Election Procedures:

The following shall apply for election to the Board of Directors:

A.     The Board of Directors shall be comprised of a President, President-elect, Treasurer, Social Chairperson, Membership Secretary, Recording Secretary, and one Member-at-Large. Each elected Board Member will have one vote in all matters brought by or before the Board.

B.     All seven Directors shall be property owners and full-time residents in Mallory Square. The members of the board will be elected by the general membership to serve for elected term of one or two years. The President-elect will serve for one year in each capacity, President-elect and President, for a total of two years.  The Social Chairperson and Member-at Large will serve for one year.

C. At the October General Meeting, the President shall request nominations for the open Board positions. Any Board member may seek re-election for another/different position. In the event that there are no nominations from the floor for vacant positions, current board members may remain in office until a suitable replacement can be found.

D.     At the November meeting, the Board will present candidates for the Board to the general membership. Nominations may then be made from the floor to fill open positions. If more than one person volunteers for the same position, election will then be held by secret ballot. The Board members, or person(s) assigned by the Board, will collect ballots, tabulate the votes, and announce elected Board members. In the instance of only one candidate for each position and no nominations from the floor, the nominations will be closed and the listed candidates will be elected by a single vote of the Recording Secretary, as per standard rules of parliamentary procedure.

E.     The newly elected Board members will begin their terms in January of the following year.  However, they will be invited to attend the December Board meeting to review and become acquainted with their new responsibilities.

F. The Board will be staggered.  Members will serve for terms of one or two years. The Social Chair Person and the Member- At-Large position shall serve for one year; all other positions serve for two years.

G.     Should openings occur during the year, the Board of Directors will appoint a person to fill the position(s).  (S)he will serve until the unexpired term is completed.

Article VI.  Board Members’ Duties and Officers:

The Board of Directors will meet as necessary, usually on the first Monday following the general meeting.   Persons wishing to speak on a particular subject should advise the Recording Secretary in writing.  Meeting dates and times will be posted on the club web site at www.mallorysquaresocial-lites.com and/or www.villageofmallorysquare.com .

1.     The President shall:

A.      Chair all Board meetings.

B.      Chair all General/Social Membership meetings.

C.      Approve all correspondence and publicity of the club.

D.      Appoint Activity Chairmen and consult regarding their activities

2.     The President elect shall:

A.      In the absence of the President, serve in that capacity.

B.      Be responsible for Public Relations for the Club.

C.      Assist the Membership Secretary with Badge orders.

D.       Assist other Board members as needed.

3.     The Recording Secretary shall:

A.      Record and retain the minutes of all Board and General Membership minutes.

B.      Handle all club correspondence.

C.      Notify Board members and General membership of special meetings.

D.      Assist the Membership Secretary as needed.

E.      Assist other Board Members as needed.

4.     The Membership Secretary shall:

A.      Collect all club dues.

B.      Collect fees for all membership badges.

C.      Order all membership badges and distribute same to the membership.

D.      Maintain a current list of club membership.

E.      Provide Board members with current membership list.

F.      Assist other Board Members as needed.

5.     The Treasurer shall:

A.      Keep and maintain a bank checking account in the name of the Club.  The President, President-elect and Treasurer will be the signatures on the account.  The Recording Secretary will be responsible for authorizing the above signatures to the bank.

B.      Account for all receipts and disbursements.

C.      Prepare a current financial statement for each monthly meeting.

D.      Assure that all monies are deposited in a timely manner of receipt.

E.      Maintain a petty cash fund not to exceed one hundred ($100.00).

F.      Retain all records for annual audit.

G.     The Treasurer’s books are available to the membership for review by written request to the Board of Directors.

6.     The Social Chairperson shall:

A.      Be responsible for overseeing the organization and implementation of each month’s social activity/event and appoint a Facilitator and Sub-Committee as needed.

B.      Hold monthly meeting with the Social Committee to discuss and share ideas for upcoming events.

C.      Be responsible for arranging entertainment and catering.

D.      Be responsible for Publicity. Submit an announcement to the various Media Departments of The Villages.

E.      Submit a Financial/Budget Proposal for each event or meeting.

F.      Provide a Financial/Budget Report after each event.

7.     The Member at-Large shall:

A.      Provide support for any or all Board members as required

B   Perform duties as assigned by the Board.

Article VII.  Finances

All monies spent by the Club are intended to benefit socially all members of the club, even though all members may not choose to participate in each event.

Article VIII.  Changes to By Laws

Any proposed changes to these bylaws must be submitted to the Recording Secretary, in writing, at least thirty (30) days before the scheduled October/Social General meeting to allow Board review and distribution to the general membership at the October general membership meeting.

Adopted By Laws shall become effective immediately upon passage.  The general membership will be advised of all changes to the By Laws via the Website www.mallorysquaresocial-lites.com and/or www.villageofmallorysquare.com as soon as practical.